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Aug 08, 2023

Ghana: invitation to tender for electrical materials

CPG/3898/2021: invitation to tender for the provision of electrical materials, light fittings and accessories for the British High Commission in Accra. The goods to be provided are as captured but not

CPG/3898/2021: invitation to tender for the provision of electrical materials, light fittings and accessories for the British High Commission in Accra.

The goods to be provided are as captured but not limited to the below table. Kindly note, this will be a Framework of Agreement and that it will be an order, as and when there will be a need for such items by the authority.

The location and premises at which the service provider will be required to deliver goods is at the British High Commission (BHC) in Accra. The full address will be provided after the contract has been awarded.

The service provider shall follow best practice principles in their contact with the BHC. This includes, but is not limited to that:

The supplier and their team members delivering the items within the grounds of the authority shall observe the security regulations that are in place and wear and display at all times, the security pass that has been issued.

The vendor’s team on this project will be required to undergo a security check by the security team of the authority before commencing work within the grounds of the BHC. Under no circumstance will uncleared members be permitted to conduct work on site. The vendor’s team shall also be subject to personal security checks, both upon entering and leaving the BHC. Any loss of a security pass must be reported immediately to the security helpdesk.

You should provide details of any vehicle that would require access to offload materials or equipment. The vehicle is subject to a security check, including by an explosives detection dog. Any vehicle entering the grounds must observe the speed limit, which is 10km per hour.

Access to the authority’s premises is only permitted upon prior approval of at least 24 hours notice. The contractor must confine his staff to the areas of working only.

The service provider will:

The service provider shall be required to attend quarterly meetings with the BHC to review the running of the contract and to resolve any contractual issues.

The BHC expects all staff and staff working on the Diplomatic Estate to observe the Foreign, Commonwealth & Development Office Health and Safety policy, the Foreign, Commonwealth & Development Office Electrical Safety Regulations and other safety regulations that are relevant to their scope of works.

The service provider shall be liable for and shall indemnify the BHC against loss, liability, claim or proceedings in respect of any injury or damage whatsoever to any property real or personal, in so far as such injury or damage arises out of any negligence, omission or default of the service provider, their servants or agents or any sub-contractor employed by them.

They shall ensure that any electrical appliances that are used are in good working order, that the electrical is neither damaged or stretched or contains any twisted or taped joints and is fitted with a proper three-pin plug top.

The contractor shall not disclose any information relating to the contract or the authority’s activities.

Smoking is not permitted within the BHC. There are designated smoking areas. Use of these shall be upon approval of the BHC.

It shall be the responsibility of the service provider to ensure that the areas of working are kept in good order. When delivering inside the premises, the staff shall ensure that all furnishings and the décor are protected. The contractor will be charged for any damage resulting from their failure to provide an adequate means of protection.

For further information, please contact [email protected].

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